We recommend that Recognized Student Organizations (RSOs) planning events and activities on campus utilize the Event Planning Form to assist in the planning process and ensure successful events on the University of Missouri campus. 

This form must be completed for RSOs planning fundraising activities on campus, closing streets on or around campus, and for organizations screening copyrighted materials (movies, PPV, etc.).

Before completing this form, please review the Mizzou Event Planning Guide for more information on reservations, University policies, and other helpful resources.

Contact the Organization Resource Group (ORG) at 573-882-2630 or studentorgs@missouri.edu for more information.

Many spaces on campus are free for University departments and organizations to use. However, always be sure to thoroughly read through the venue’s policies. There may be charges affiliated with cleanup, staffing or technical needs. Be sure to contact the venue as soon as you can to reserve your date. There are several venue options on campus including:

Gaines/Oldham Black Culture Center (email to reserve space)

Reservable Classroom Buildings

Missouri Student Unions

Missouri Theatre and Jesse Auditorium

MizzouRec and Stankowski Field

Outdoor Space

Residential Life

Reynolds Alumni Center

University of Missouri System Collected Rules and Regulations 110.050, Revised August 1990.

The use, or possession of any alcoholic beverage is prohibited on all University property, except in the President's residence and the Chancellors' residences, and the sale, use or possession may, by appropriate University approval be allowed in approved University Alumni Centers or Faculty Clubs or other designated facilities and for single events and reoccurring similar events in designated conference, meeting, or dining facilities provided by University food services, subject to all legal requirements.

The department or organization making a request to use alcoholic beverages on the MU campus must submit a University of Missouri Request to Use Alcoholic Beverages on University Property form MU Operations, at least one week prior to the date of intended use.

If permission to sell alcohol is being requested, this also requires a state liquor license. In those cases, at least two weeks is needed.

Alcohol Request Form

Sound amplification devices are often allowed on campus without a permit, subject to restrictions related to noise level and certain times (such as exam periods) and locations (such as near to classrooms) for which quiet is especially important. The policy describes when a permit is needed, when it is not, and how to obtain a permit.

Please visit BPPM 6:052 for more information regarding use of sound amplification.

Any food truck wishing to operate on campus must be approved by Environmental Health and Safety. Student organizations may request a food truck from the list of approved vendors.

To request the use of an approved food truck or cart, please make a request through EMS. 

Here is a helpful checklist for food trucks on the MU campus.

Student organizations planning fundraising activities on campus must have prior approval. Fundraising includes any income producing activity by student organizations, whether or not the activity realizes a profit.

More information regarding fundraising policies can be found in the Fundraising section in the  Guidelines for Recognized Student Organizations.

• Animals brought on campus must be under the complete control of the owner at all times and present no hazard to people or property. The wearing of a muzzle by a dog shall not be regarded as control by its owner.
• The animal(s) should be securely confined in a cage or similar restrictive conveyance, or be secured to a leash, cord, chain, or similar direct physical control of a maximum length of six (6) feet, the other end of which is restrained by a person. If this constraint interferes with a service animal's work or if the individual's disability prevents using these devices the individual must maintain control of the animal through voice, signal, or other effective controls.
• Animals must not be tethered to a stationary fixture or tree, or left unattended on campus.
• Dogs and cats brought to campus be of current rabies vaccinations or they may be subject to removal from campus.
• The owner of the animal is responsible for the animal’s behavior.
• The owner of the animal is responsible for the clean-up of the animal.
• Waste should be disposed of in an appropriate trash receptacle, not left on the grounds.

In order for the University to maintain and protect its brand, all University departments and Recognized Student Organizations are required to obtain prior approval to use any of the marks or names of the University in any commercial or non-commercial venture, including giveaways, fundraising activities and internal use.

Please review the Licensing & Trademarks' Guidelines for Student Organizations website for more information. 

For more information contact: MU Office of Licensing and Trademarks, 200 Heinkel Building, 573-882-7256 or visit their website at http://licensing.missouri.edu/

The Organization Resource Group (ORG) recommends student organizations utilizing policing or security activities, assignments, or functions for their events to make arrangements with the University of Missouri-Columbia Police Department (MUPD). It is the responsibility of the host organization to assume any related costs associated with MUPD services. Reservations must be made at least 10 business days before the event date.

Costs and rates are available at http://www.mupolice.com/mupd/billinfo.

As a student organization leader, you hold the responsibility to be informed and educated on how to protect your organization from unnecessary potential and perceived risks. 

• Risk is the uncertainty that can be either negative or positive arising out of a given set of circumstances.
• Risk Management is the process of managing the uncertainty of exposures that affect assets and financial statements using five steps: identification, analysis, control, financing and administration.

Types of Risk include:

Facilities- Risk involving safety of the facilities and the maintenance or set-up of the facilities used by participants. Possible risks include a lack of proper set-up or clean-up for the event, safety and security issues at your location, and a lack of familiarity with the facilities and location or the disruption of university facilities.

Financial- Risks to budget of an event and the overall budget of the organization. Possible risks are loss of funding, poor budgeting, lack of fundraising and the opportunity for a lawsuit with financial implications.

Emotional- Mental health risks to those attending/participating in an event or program. Risks include hazing, lack of accessibility, discrimination, controversy or disruption of the campus, and adverse reactions.

Physical- Harm or injuries to the body caused by physical activity, weather, equipment, food-related illnesses, alcohol consumption, or medical emergencies.

Reputation- Harm to the reputation of individuals, organizations, administrators, departments and institutions. Risk can come from poor conduct or behavior at events or from events with offensive subject matter.

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There are many ways you can protect your organization from liability including the use of waiver forms. Waivers are just one part of a bigger risk management plan, and they don’t do any good unless you educate participants on what they are signing and why they are signing it. A waiver is meant to help others understand the risks associated with an activity, but you have a responsibility to make sure that these risks are communicated clearly and specifically.

In the event that injury occurs during a high risk activity held by an organization, neither the University of Missouri nor the Organization Resource Group (ORG) will be held responsible for said injuries. For these reasons, during events where injury may occur, ORG highly recommends that the host organization require participants to sign a waiver to limit liability to the organization and its constituents.

Waivers may be obtained from ORG Office by emailing studentorgs@missouri.edu.